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1.    Introduction

1.1 Organizers of local IGF and initiatives understanding of critical importance for all stakeholders to be involved in IG discussions and processes.

1.2. Georgia’s’ IG Forum will help develop local Internet governance dialogues and openness of all processes and consultations.

 

2.    Mission

2.1 Georgia’s The IGF initiative is contributing to raising awareness for            the Internet Governance issues in Georgia, where it also contribute to promoting the multistakeholderal approach          as a     new form            of participatory democracy.

2.2 IGF Georgia’s type initiatives is fostering a dialogue between all stakeholders, government, parliamentarians, private sector, civil society and the technical community. This will change the nature      of Internet governance in Georgia, and helps to moves toward cooperative models ofregulation.

 

 

4. Goals of Georgia’s IGF initiative

Georgia’s IGF initiatives is based on Bottom up and Inclusive and multi stakeholderal approaches and will:

•          Support Process of public consultation and opportunity for all stakeholders to identify and discuss the local problematic topics.

•          Suggested tools to survey or crowd source topics.

•          Remote participation all interested persons during the event.

•          Georgia’s IG events is designed for public discussion to identify issues and share best practice at all levels.

•          Involve Governments, civil society, business, academic and technical communities;

•          Organized by involving of multi stakeholder roups representatives.

•          Event Content will reflecting all communities’ interests: based on local needs, program should could not be captured by one stakeholder group.

 

 

6.    Involvement of parties

6.1 Multi stakeholder Steering Group

A multi stakeholder Steering Group by bringing multiple views benefits the event, and helping reach different audiences in country and region.

The steering group will both lead the strategic direction and the event and manage the practical steps leading to a successful event: forming a team, logistics, program design, outreach and sponsorship.

Members of the Steering Group have a common understanding of the goals for the event, an agreed baseline for the work plan and timeline. Initiative group will create virtual open web space or organized local and regional preparatory meetings publicly available.

6.4 Local team will be created by organizers from year to year and will consist:

•Don’t just friends to be on team –

. The team will consist a variety of individuals when it comes to Geo IGF core team. The quality of team members is more important than quantity. The organizing team members with project management experience will be welcomed.

6.5 The management of the team
The manager of the event will develop a task list and project timeline including responsibilities and deliverables of team members. There will be Scheduled regular coordination meetings (at least ones in the week) to make sure activities are on track and next steps are clear. The online project management and sharing tools.
7. The day of the event

7.1 The management of the event will confirm all details of venue, A/V, volunteers and speakers in the weeks leading up to the event. Organizers will set up onsite communications method that works best for the team. They will Use a group chat or instant messaging server.

7.2 The management will create an event day checklist; best if combined with an event day script in chronological order using a spreadsheet format. They will be flexible at event. They have to change problematic fields or sessions according to plan.

8. Venues & Spaces
The organizers will select a venue that fits the size and needs of local or regional IGF audience and speakers, theme and event type as well as one that works for your budget. The team will use all resources which can reduce event costs.
9. Agenda & Programme of the event

Everyone would have a chance to be part of setting the agenda and shape the issues, through a consultative process. The program will be focused on themes that are relevant locally year by year, will bring as many different voices/views as possible. The Agenda of the event will be simple and have to avoid addressing too many topics. There will be gaps for questions and dialogues. The wrap-up session will be at the end to consolidate the key discussions, and eventually propose output documents.

 

10. Branding & Promotion

10.1 The specific brand of the event will be IGF-Tbilisi, or GEO IGF and year of the event. The website of the event will be www.geoigf.ge

All key information will be on webpage and registration will be enabled. The schedule of the event, feature speakers, coverage, will be available online. Event will have FB and other social media support, which will be renewed daily.

10.2 The event will be supported by webcasting for participants who can expect. Organizers will create the momentum for your event and will use social media and digital outreach. They have to using a specific hashtag on Twitter and other social media, share “teaser” content before the event and ask for comments, feature event keynote or well-known speakers.

10.3 Participants, Speakers & Experience

The event will reach out broadly to ensure geographical, gender and stakeholder diversity. In case of remote participation, virtual participants will be taken into account during the sessions. The event organizers will welcome the online audience, ask them questions, enable interaction between the onsite and remote audience, offer a feedback form for the participants. Local and regional IGF organizers will create a communication channel with participants to follow up post-event, start building for next year’s event (e.g. mailing list, Facebook page, etc.). All speakers will being recorded or made available for remote participation, it is common practice to announce this prior to the event. In some countries it may be a requirement to have a disclaimer or image license agreement in place for speakers at your event.

10.4 The event will be user friendly for attendees but also for those that were unable to make it (E.g. capture testimonials of participants in video or photos).The team will monitor social media and harvest the content from the hashtag to be republished or consolidated. The organizers will create a story with the user generated content around the hashtag of the event, e.g. team can use Story to harvest content from links, photos, tweets, Instagram, Facebook and many other social media sharing platforms and collect them into one curated story embed in your website. They have to create a channel on YouTube for all video materials, tag them with the hashtag, and also create a photo album to aggregate all photos, add the hashtag to the photos.

 10.5 The documentation of the discussions will be kept. Volunteer rapporteurs may consolidate a document capturing the main discussion topics, the consents and dissents, case studies and all relevant information. The content capturing will be transparent and neutral.

 

11. Sponsors & Finance

 

All sponsors of the event will be prepared and will clearly understand the value of the event to a prospective sponsor. For the event will be used financial contributions and in-kind support contributions: room/venue, coffee breaks, giveaways, etc. The event is based on free attendance. The organizers will track every income (donation, sponsorship, revenues) and expense (venue, catering, travels) in a clear and organized manner.

 

12. Post-event period and action plans
On the event will create a final document with short recommendation to be shared with the participants and the community. The description can consist of the key issues and concrete action points to follow up on. The organizers will collect feedback from participants and speakers through a survey. Their comments will help improve future editions. The organizers can create a communication channel to keep the discussions going online (e.g. a mailing list, a social media community and etc.).